Required documents - CERTUM » Technical support

Required documents to submit an application for a Certum Electronic seal:

Declaration;
Power of attorney.

Required documents to verify the identity of the applicant:

Identity document
a valid ID Card or passport.

NOTE – in addition to verifying your identity, remember to provide additional documents that will confirm the data of the represented entity

	Additional formal documents required to confirm the entity’s data
Owner of a company conducting individual business activity:	a document which is the legal basis for the company’s operation – a copy or printout from the Register of Business Activity (CEiDG)
Employees and representatives of a company and institution with legal personality (e.g. accounting firms, companies, local and public administration) as well as units without legal personality (e.g. budget entities, schools, registered partnerships and private partnerships)	Company – enterprise power of attorney – signed in accordance with the rules of company representation (the form is available for download together with the Declaration), a document which is the legal basis for the company’s operation: an excerpt or printout from the National Court Register – not older than 6 months, an excerpt or printout from CEiDG or a certificate with the REGON identification number, confirming the company data. Public institution power of attorney – signed in accordance with the rules of company representation (the form is available for download together with the Declaration), a copy of the document setting out the rules of representation, a resolution or other decision on nomination, appointment to a given position, confirmation of the assignment of the NIP number of the represented entity, a certificate on the REGON identification number of the represented entity.
Persons belonging to the management or supervisory board of a given entity (e.g. President of the Management Board, Member of the Management Board, Proxy). The data of these persons is contained in the excerpt from the National Court Register or another document setting out the rules of representation.	Company – enterprise an excerpt or printout from the National Court Register – not older than 6 months, a resolution or other decision on nomination, appointment to a given position, confirmation of the assignment of the NIP number of the represented entity, a certificate on the REGON identification number of the represented entity. Public institution a copy of the document setting out the rules of representation, resolution or act of nomination, appointment to the position, confirmation of the assignment of the NIP number of the represented entity, a certificate on the REGON identification number of the represented entity.
Persons performing important functions in public and local government administration (e.g. President of a City, Mayor, Commune Head). The data of these persons is contained in a relevant document setting out the rules of representation.	a copy of the document setting out the rules of representation, a relevant decision on nomination, an act of appointment or any other document on the basis of which the person applying for a certificate acts as a public authority, confirmation of the assignment of the NIP number of the represented entity, a certificate on the REGON identification number of the represented entity.

Owner of a company conducting individual business activity:

Employees and representatives of a company and institution with legal personality (e.g. accounting firms, companies, local and public administration) as well as units without legal personality (e.g. budget entities, schools, registered partnerships and private partnerships)

Persons belonging to the management or supervisory board of a given entity (e.g. President of the Management Board, Member of the Management Board, Proxy). The data of these persons is contained in the excerpt from the National Court Register or another document setting out the rules of representation.

Persons performing important functions in public and local government administration (e.g. President of a City, Mayor, Commune Head). The data of these persons is contained in a relevant document setting out the rules of representation.

Additional formal documents required to confirm the entity’s data

a document which is the legal basis for the company’s operation – a copy or printout from the Register of Business Activity (CEiDG)

Company – enterprise

power of attorney – signed in accordance with the rules of company representation (the form is available for download together with the Declaration),
a document which is the legal basis for the company’s operation:
- an excerpt or printout from the National Court Register – not older than 6 months,
- an excerpt or printout from CEiDG or a certificate with the REGON identification number, confirming the company data.

Public institution

power of attorney – signed in accordance with the rules of company representation (the form is available for download together with the Declaration),
a copy of the document setting out the rules of representation,
a resolution or other decision on nomination, appointment to a given position,
confirmation of the assignment of the NIP number of the represented entity,
a certificate on the REGON identification number of the represented entity.

Company – enterprise

an excerpt or printout from the National Court Register – not older than 6 months,
a resolution or other decision on nomination, appointment to a given position,
confirmation of the assignment of the NIP number of the represented entity,
a certificate on the REGON identification number of the represented entity.

Public institution

a copy of the document setting out the rules of representation,
resolution or act of nomination, appointment to the position,
confirmation of the assignment of the NIP number of the represented entity,
a certificate on the REGON identification number of the represented entity.

a copy of the document setting out the rules of representation,
a relevant decision on nomination, an act of appointment or any other document on the basis of which the person applying for a certificate acts as a public authority,
confirmation of the assignment of the NIP number of the represented entity,
a certificate on the REGON identification number of the represented entity.

If you choose to verify your identity at the Point of Sale, you can make an appointment.
The list of points will be available after clicking on the Go to list of Points of Sale button.

Note!!!

In case of activating the SimplySign certificate: take your mobile device with you – a smartphone / tablet with Internet access;
In the case of a certificate for a physical card: you can take the card, reader and laptop with you – Operator will help you configure a desktop device. You can also make an appointment at home / in the office.

If you have verified your identity with a notary public.
Send the set of documents with the note “Notary Public” to the address:
Certum
ul. Bajeczna 13
71-838 Szczecin

Electronic signature activation

Electronic signature renewal

Note!!!

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